Confirmed
Surveys & Offers

Managing survey responses

Accessing survey responses

After sharing your availability survey, performers will submit their applications. You can review these responses in several ways.

View all responses

  1. Navigate to Surveys in the main navigation

  2. Click on your survey from the list

  3. Select the Responses tab

  4. All submissions appear here with performer details

View responses per show

  1. Navigate to Shows

  2. Open a specific show

  3. Go to the Spots tab

  4. Look for Available Acts in the sidebar or top section

  5. This shows only performers who indicated availability for this show

The per-show view highlights applicants who are available for that specific date, making it faster to fill spots.

Reviewing applicant details

Each survey response includes the information you requested in your survey fields:

  • Performer name

  • Contact information

  • Headshot (if requested)

  • Video link (if requested)

  • Available dates

  • Any custom fields you added

Watching performer videos

If you included a video link field in your survey:

  1. Open the response in the Responses tab

  2. Look for the video link (usually YouTube)

  3. Videos appear embedded directly in the response

  4. Watch the video without leaving Confirmed

  5. After reviewing, you can mark the response as "Reviewed"

Embedded videos let you quickly review multiple acts' material without juggling browser tabs.

Organizing responses

Mark responses as reviewed

  1. After watching a video or reviewing details, find the status option

  2. Move the response to Reviewed

  3. This helps you track which applicants you've already evaluated

Prioritize applicants

In the show's Spots tab, applicants appear in priority order:

  • Available Acts appear at the top of the spots list

  • Acts who applied via survey are highlighted or badged

  • You can drag these prioritized applicants directly to spots

Filling spots from responses

Drag and drop method

  1. Navigate to a show's Spots tab

  2. Find the Available Acts section

  3. Drag a performer's name onto an empty spot

  4. The spot status changes to "Planning"

Direct assignment from responses

  1. In the survey Responses tab, select a performer

  2. Click Fill spot or similar action

  3. Choose which show and spot to assign them to

  4. The performer is added to that show

Using the sidebar for quick filling

The Available Acts sidebar provides quick access to applicants:

  1. Open a show's Spots tab

  2. Filter by specific spot type at the top of sidebar (opener, middle, headliner, etc.)

  3. See which people applied for that spot

  4. Scroll down to see acts who applied for other spots in this show

  5. Below applicants, all acts in your database appear

  6. Use Search by Name to quickly find specific performers

The sidebar shows acts who applied for other spots in the same show. This is handy if you've changed spot characteristics (length, role) after sending the survey but the performer would still be compatible.

Learn more about using availability surveys to fill spots.

Filtering and searching responses

Filter by show type

If you created your survey with show type filters:

  1. Only performers interested in that show type appear

  2. Use the survey filter settings to narrow results by city or show type

Search for specific performers

  1. In the Responses tab, use the search field

  2. Type the performer's name

  3. Their response appears immediately

If you need more applicants:

  1. Navigate to Surveys

  2. Find your survey

  3. Click the ellipsis menu (⋯) or similar share option

  4. Copy the survey link

  5. Share via email, social media, or messaging apps

  1. Copy the survey link from Confirmed

  2. Open your email client (e.g., Gmail)

  3. Compose a message to your act list

  4. Use BCC to keep recipients private

  5. Paste the survey link

  6. Send

Always use BCC when emailing large groups of performers to protect their privacy and avoid reply-all chaos.

Managing responses after booking

What happens when you fill a spot

After assigning a performer from survey responses to a spot:

  • The spot changes to "Planning" status

  • The performer doesn't receive a notification yet

  • You can still make changes before sending an offer

  • Once you send an offer, the status changes to "Offered"

Learn about extending offers to acts.

Updating performer profiles

When a performer submits a survey with a headshot:

  • Their contact profile automatically updates

  • The new headshot appears in your contacts list

  • You don't need to manually update their information

Archiving surveys

After you've filled all spots and don't need active responses anymore:

  1. Navigate to Surveys

  2. Find the completed survey

  3. Select Archive or similar option

  4. The survey moves out of your active list

  5. Responses are still accessible if needed later

Archiving surveys declutters your workspace without deleting data. Your shows and bookings remain intact.

Deleting surveys

To permanently remove a survey:

  1. Navigate to Surveys

  2. Select the survey to delete

  3. Click Delete

  4. Confirm deletion when prompted

Deleting a survey removes all responses. Only delete surveys created by mistake or no longer needed. Archive instead if you want to preserve data.

Best practices for managing responses

Keep surveys simple

  • Request only essential information

  • Fewer required fields = higher response rates

  • You can always ask for more details later

Review regularly

  • Check responses daily during active booking periods

  • Mark responses as reviewed to track your progress

  • Watch videos promptly to make timely offers

Communicate with applicants

  • Send offers quickly to acts you want to book

  • Don't leave performers waiting for weeks

  • If you reject an applicant, consider a brief message

Learn more about creating availability surveys.

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