Configuring spots and acts

Understanding spots

Spots are the individual performance slots in your show. Each spot represents one performer's time on stage and includes details like role, length, fee, and call time.

Spot categories

Confirmed uses three main categories:

• Host: MCs and show hosts who introduce acts and manage the show flow

• Acts: Performers, comedians, or entertainers

• Production: Technical crew, sound engineers, or other production roles

Adding spots to a show

Add individual spots

1. Open your show from the Shows page

2. Navigate to the Spots tab

3. Click Add spot

4. Configure the spot details (see below)

5. Save

Add multiple spots at once

1. In the Spots tab, click the ellipsis menu (⋯)

2. Select Add new spot or similar bulk option

3. Set how many spots to add

4. Configure shared settings like role or fee

Configuring spot details

Role and length

• Role: Choose Host, Act, or Production

• Spot length: Performance duration in minutes (e.g., 10, 12, 18, 20)

You can also add custom role names like "Opener," "Second," "Middle," "Closer," or "Headliner" to help communicate preferences to acts.

Fee

Set the payment amount for the spot (e.g., $10, $15, $25). This amount appears in offers sent to performers.

Call time

Call time tells performers when to arrive. You have two options:

• Before Show: Arrive X minutes before the show starts (e.g., "30 minutes before show")

  • Best for hosts or acts who need setup time

• Before Spot: Arrive X minutes before their performance (e.g., "15 minutes before spot")

  • Best for headliners or acts performing later in the show

Editing spots

Edit a single spot

1. Navigate to the show's Spots tab

2. Click on the spot you want to edit

3. Update any field: role, length, fee, call time

4. Save changes

Bulk edit multiple spots

1. In the Spots tab, select multiple spots using checkboxes

2. Click Edit X spots

3. Make changes to roles, fees, or call times

4. All selected spots update simultaneously

Deleting spots

To remove a spot from a show:

1. Navigate to the show's Spots tab

2. Click the ellipsis menu (⋯) next to the spot

3. Select Delete spot

4. Confirm deletion

Filling spots with performers

Once your spots are configured, you can fill them with acts. There are several methods:

Drag and drop from survey responses

1. In the Spots tab, look for Available Acts in the sidebar

2. This shows performers who responded to your availability survey

3. Drag a performer's name onto a spot

4. The spot status changes to "Planning"

Search for known performers

1. In the Spots tab, click on an empty spot

2. Use the search field to find a performer from your contacts

3. Select the performer to assign them

Learn more about filling spots when you know the performer.

From survey responses

When reviewing survey responses, you can fill spots directly:

1. Navigate to Surveys > Responses

2. Select a performer's response

3. Click Fill spot or similar option

4. Choose which show and spot to assign them to

Learn more about using availability surveys.

Spot statuses

Spots move through several statuses as you book performers:

• Empty: No performer assigned

• Planning: Performer assigned internally, but not yet offered

• Offered: Offer sent to performer via email or link

• Confirmed: Performer accepted the offer

• Rejected: Performer declined the offer

• Vacated: Performer cancelled after confirming

You can change statuses manually or send offers to move spots from Planning to Offered. Learn more about extending offers to acts.

Assigning fixed acts across multiple shows

If you have a regular host or recurring performer:

1. Select all shows where they'll perform (use filters or select all)

2. Navigate to Spots for the bulk selection

3. Assign the performer to the same spot type (e.g., Host) across all shows

4. This fills those spots simultaneously

Learn more in the batch editing guide.

Custom spot roles

Beyond the standard Host/Act/Production categories, you can add descriptive role names:

• Opener: First act after the host

• Second: Second performer

• Middle: Mid-show acts

• Closer: Final performer before the headliner

• Headliner: Featured final act

These role names help communicate running order and expectations to performers.

Time between acts

When configuring shows, set the buffer time between performances:

1. In show settings, find Time between acts

2. Set the duration (e.g., 3 minutes)

3. This affects the overall show timeline

4. Call times and schedules adjust automatically based on this buffer

A typical 90-minute show with 3 minutes between 8 acts gives you about 66 minutes of performance time (90 - 24 minutes of transitions).