Creating shows and adding dates

Basic show creation

1. Navigate to Shows in the main navigation

2. Click Add new show

3. Choose an existing show type or create a new one

4. Select your venue from the dropdown

5. Choose the date and time for your show. Note - you can select several dates at once to create shows for all the specific dates.

6. Set house open time (when doors open to the audience)

Copying from existing shows

To save time, you can copy details from a previous show:

1. When creating a new show, look for Copy details from

2. Select a previous show to copy spots, fees, and timing

3. Adjust any details as needed for the new show

Configuring show details

Venue and timing

For each show, you can set:

• Venue: Where the show takes place

• Show time: When the show starts

• House open time: When the audience can enter

• Duration: Total show length (inherited from show type)

Spots configuration

Your show will inherit spots from the show type template, including:

• Number of spots

• Spot roles (Host, Act, Production)

• Performance lengths

• Fees

• Call times

You can customize spots for individual shows after creation. Learn more about filling spots and extending offers.

Managing show time between acts

When configuring your show, you can set the buffer time between performances:

1. Look for Time between acts in show settings

2. Set the duration (e.g., 3 minutes for introductions and transitions)

3. This affects the overall show timeline and call time calculations

Editing shows after creation

To modify a show you've already created:

1. Navigate to Shows and find your show

2. Click on the show to open details

3. Edit any field: venue, time, spots, fees

4. Changes save automatically

Bulk editing multiple shows

If you need to change many shows at once (e.g., all shows in a series):

1. Use the checkbox at the top of the shows list to select all

2. Or individually select the shows you want to edit

3. Click Edit X shows

4. Make changes to fees, roles, or spots

5. All selected shows update at once

Learn more in the batch editing guide.

Adding ticket sales data

To track attendance and revenue:

1. Open a show from your shows list

2. Navigate to the Tickets tab

3. Enter the number of tickets sold

4. Enter the ticket price

5. The system calculates total revenue automatically

Deleting shows

To remove a show:

1. Navigate to the show you want to delete

2. Click the delete button

3. Enter the confirmation code when prompted

4. The show and all its spots are permanently removed

Archiving vs. deleting

For shows that have already happened:

• Keep them: Useful for historical records and settlements

• Archive surveys: You can archive related surveys to declutter your active list without losing show data

• Delete only if necessary: Only delete shows that were created by mistake or cancelled before any bookings